Introduction
Just Great HR ("We") are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.The rules on processing of personal data are set out in the UK General Data Protection Regulation (the “UK GDPR”).
1. DefinitionsData controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person.
Data protection legislation – Means the data protection legislation in force in the UK from time to time and includes the Data Protection 2018 (as amended) and the UK General Data Protection Regulation (UK GDPR).
Categories of data: Personal data and special categories of personal data
Personal data - The UK GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of UK GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The UK GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of UK GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - Means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - Means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.Just Great HR is the data processor for the purposes of this privacy notice. This means we decide how your personal data is processed and for what purposes. Our contact details are: ku.oc.rhtaergtsuj%40nwaD.
2. The purpose(s) of processing your personal dataWe use your personal data for the following purposes:● Due to the nature of the service we offer being related to the provision of HR and Employment law consultancy services to businesses within the UK we use your data in the provision of our contracted services● We collect data when you contact us via on our website, make an enquiry by phone or email or place an order for products or services● We also collect information when you complete customer surveys, comment on social media or blog posts or provide feedback● Google Analytics website usage information is automatically collected using cookies● We also process data to maintain our own accounts and records● We take our responsibilities regarding data protection very seriously and are bound by all applicable data protection laws in respect of the handling, processing and collection of data● When we supply services or information you’ve requested, our lawful basis for processing your personal information is as a contract with your business● We may also process your information on the basis of legitimate interests (improving and developing our services). For example, reviewing details of the service provided and any feedback which will help us develop better services in future● You may give us information about you or your employees by corresponding with us by phone, e-mail or otherwise● We may need to process your data on the lawful basis of compliance with our legal obligation. For example, for accounting purposes, an audit, to help prevent fraud, or if required to do so by law
3. The categories of personal data concerned● With reference to the categories of personal data described in the definitions section, we process the following categories of your data: ● Personal data provided to us such as name, address, email, phone number and financial data ● Where you have provided data to us on behalf of the data subject this may be name, address, email, phone number, employment information and financial data● Special categories of data such as ethnic or genetic data, religious or philosophical beliefs, trade union membership, biometric data (where used for identification purposes) and data concerning health● We have obtained your personal data from you.
4. What is our legal basis for processing your personal data? a) Personal data (article 6 of UK GDPR)
Our lawful basis for processing your general personal data:

Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract. - We process information in order to support and maintain our existing or potential contractual relationships under the lawful basis ‘performance of a contract’. We may process personal data in order to provide various supporting services. The lawful basis which we often rely on to process data for the duration of servicing on your account and for the decision to enter an initial or any subsequent contract is under our ‘legitimate interests’. Ensuring our administrative and IT systems are secure and robust against unauthorised access also falls under this basis.
Processing necessary for compliance with a legal obligation.  
- We have a ‘legitimate interest’ to process data which may assist us in connection with the establishment, exercise or defence of legal claims.
b) Special categories of personal data (article 9 of UK GDPR)
Our lawful basis for processing your special categories of data:
Processing necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
- In some cases, where the processing is deemed high risk or highly sensitive, we may ask for your ‘consent’ before we undertake the processing. For example, when providing information on reasonable adjustments
5. Sharing your personal data Your personal data will be treated as strictly confidential, and will be shared on a confidential basis to external service providers so that they can provide services such as financial, technological or administrative assistance.
6. How long do we keep your personal data? We keep your personal data for no longer than reasonably necessary unless there is an overriding legal ground. We will not retain data if it is deemed unlawful to do so. Data may be held for purposes relating to the establishment, exercise or defence of legal claims which our clients may face. We will also typically keep data concerning your account for at least six years from the date you end your contract with us. Some data may be deleted before this time period depending on the category of that data, for example, data provided to us in the course of an unsuccessful job application will be retained no longer than 6 months after the recruitment exercise.
7. Providing us with your personal dataYou are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so may result in our being unable to fulfil our contract for services.
8. Your rights and your personal dataUnless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data:
● The right to request a copy of the personal data which we hold about you;● The right to request that we correct any personal data if it is found to be inaccurate or out of date;● The right to request your personal data is erased where it is no longer necessary to retain such data;● The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data;● The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means); ● The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;● The right to object to the processing of personal data, where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); (direct marketing and processing for the purposes of scientific/historical research and statistics).
9. Transfer of Data AbroadWe do not transfer personal data outside the UK.
10. Automated Decision MakingWe do not use any form of automated decision making in our business.
11. Further processingIf we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
12. Changes to our privacy policyAny changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
13. How to make a complaintTo exercise all relevant rights, queries or complaints please in the first instance contact ku.oc.rhtaergtsuj%40nwad.If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.